The Logbook has two parts: Logbook > Transactions, showing the budget employees received and spent, and Logbook > Portal actions, showing the changes managers made to employee accounts. This article covers Transactions.
Types of transactions
The Action column contains four types of transactions:
- Grants: budget allocated to or deducted from employees.
- Benefits: benefit purchases and refunds.
- Settlement: special transactions, such as expiry due to the saving limit, settlement of remaining budget after offboarding, and expenses.
- Sports expense: sports expenses that Epassi pays out to employees instantly.
You can filter the transactions and export the overview.
Key columns
- Invoice: the month of the invoice date of the invoice that includes this transaction.
- Date: the date of the transaction.
- Amount: the amount added to or deducted from the employee's account, depending on the action.
Privacy
For grants, you see the employee's name and email address. For benefit purchases, names and email addresses are hidden by default to protect employee privacy. Need them, for example for an audit? Email manager-support@epassi.nl.
Transactions only shows Market transactions. Flex leave and Flex salary budgets that cannot be spent in the Market are under the tab of that module.
Don't see Sports memberships in your menu? Then you can also find employees' sports memberships in this overview.
Checking your budget invoice
This is how you check the amount per invoice line. In the Action column, filter on the action listed, choose the date or period of the invoice line, and add up the lines with the corresponding invoice date.
| Invoice line | Filter on action |
|---|---|
| Budget allocation | 'Grant allocation' |
| Offboarding settlement | 'Offboarding Settlement' |
| Expenses settlement | 'Expense Settlement' |
| Budget refunds settlement | 'Grant deduction' |
| Internal benefits settlement | 'Internal Benefit Settlement' |
| Carryover limit settlement | 'Carryover Settlement' |
| Manager deduction settlement | 'Manager Deduction Settlement' |
| Budget spending prepaid correction | 'Benefit Purchase' and 'Benefit refund', for prepaid budgets |
| Budget spending | 'Benefit Purchase' and 'Benefit refund', per VAT category and per payment type (prepaid or postpaid), or 'Sports expense (Cashout)' for the CashOut line |
You can find which budgets are prepaid or postpaid in Invoices from Epassi: licence fee and budget invoices.